Front of AAACF's office building

Career Opportunities

Administrative Assistant

Administrative Assistant

Overview

The Administrative Assistant is a mid-level part-time role that will be part of a three-person “administrative services” team within the foundation that enables the other staff teams to achieve their goals.  This position serves as the front-line point person for the foundation’s daily administrative tasks. This position also serves as a key ambassador for the Community Foundation, often acting as the first point of contact for community members who visit or call our offices.

The Administrative Assistant’s duties will be performed at the direction of, and in partnership with, the Office Operations Manager and provide ongoing support to the other functional teams within AAACF:  Finance, Community Investment, Development, and CEO/Board Governance.

 

Responsibilities

20hrs per week negotiable schedule with the option to increase hours during busy times or to cover leave.

Front Desk

  • Provides outstanding front desk customer service to all AAACF constituents, callers, visitors, donors, grantees, applicants, partners, vendors, volunteers, coworkers and the general public on behalf of the foundation.

General Administration

  • Provide general administrative support to all departments.
  • Provide calendar support to three Vice Presidents
  • Provide scheduling support to all departments
  • Setting up virtual meetings using MS Teams/Zoom
  • Performs data entry
  • Ordering supplies
  • Processing incoming and outgoing mail
  • Helps coordinate staff celebrations/lunches as needed
  • Filing and archiving support
  • Performs other administrative tasks as needed 

Events / Communications

  • Handles materials production (e.g., folders, handouts, etc.)
  • Provides set up/take down logistics support for in-person hosted events
  • Ordering food
  • Assists with AAACF mailings as needed

Governance Support

  • Supports the Office Operations Manager’s governance activities as requested
  • Minute-taking / support for all committee meetings (except Board/Trustees)
  • Monitoring conflict of interest forms

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the Administrative Assistant, and it is expected that this position will handle other related activities as needed to achieve a robust administrative function within the foundation.

 

Experience and Education

A high school diploma or GED is required. An associate degree or relevant work experience is preferred. 3 years mid-level administrative experience.

 

Desired Skills and Personal Qualities

  • Takes pride in excellent customer service
  • Projects a positive and professional demeanor
  • Pays attention to detail and has very strong organizational skills 
  • Excellent communication skills, both verbal and written 
  • Solid office software skills (MS Teams, MS Word, Excel, Outlook)
  • Experience with web-based productivity tools (Outlook)
  • Respects confidential and sensitive data
  • Ability to handle multiple assignments and tasks simultaneously
  • Enjoys and thrives in a fast-paced environment 
  • Has a proactive, problem-solving mindset
  • Maintains a sense of humor and the ability to effectively navigate potentially stressful situations
  • Believes in AAACF’s mission 

 

Benefits include:

  • hybrid working environment
  • health, dental and vision insurance
  • 403(b) plan with contribution matching
  • eight weeks of paid family or medical leave 
  • life insurance
  • short and long-term disability insurance
  • flexible and childcare savings accounts
  • paid time off and much more

 

Benefits include:

The salary range is $25,000 – $30,000 depending on a candidate’s experience and relevant expertise.

 

To Apply for This Position

Email a cover letter and resume to jobs@aaacf.org. The cover letter should be addressed to Dorcas Patterson, Office Operations Manager. You may also direct questions about this posting to jobs@aaacf.org (no phone calls, please). Applications will be accepted through 9/30/2022.

 

AAACF is an equal opportunity employer.

 

Philanthropy/Development Leader

Overview: The Development/Philanthropy Leader is a full-time exempt position that reports to the Vice President of Philanthropy. The Leader works collaboratively as a member of a team to provide philanthropic strategy, planning, and execution aligned with the Foundation's goals and objectives. This role works closely with the Vice President to market the Community Foundation's planning services to individuals and families, professional advisors, and private foundations.

Responsibilities include:

  • supporting and driving the implementation of a comprehensive development program and strategy to identify, cultivate and secure new donors;
  • advancing a diversified planned giving program focused on professional advisor outreach;
  • formulating and executing plans to increase community philanthropic partnerships and
  • ensuring the facilitation of all gifts from prospective donors, including non-cash, deferred and testamentary gifts.
 
Position Requirements:
Education, Training, and Geography
A bachelor's degree is required. A graduate degree is preferred. Certifications in fundraising, financial planning, estate planning, or related areas are a plus. A hands-on knowledge of modern development and communications tools (such as development software, CRM, databases, spreadsheets, and online research services) is strongly preferred.
 
Work Experience and Demonstrated Competencies
Prior Work Experience
  • Significant professional experience is required
  • Nonprofit fundraising experience is required, and a proven track record of closing major gifts is necessary
  • Experience in new business development of high-net-worth individuals
Technical Competencies
  • Superior interpersonal skills
  • Exceptional verbal and written communication skills
  • Excellent public speaking abilities
  • Good command of modern office software and technologies
  • Familiarity with Washtenaw County issues, nonprofits, donors, and communities is preferred
Behavioral Competencies
  • Mission: Genuine and demonstrated passion for the community and the AAACF vision around diversity, equity and inclusion. Demonstrated leadership presence to represent the Core Values of the Foundation in the public sphere
  • Communication: Ability to establish effective relationships with prospective donors, donors, professional advisors, board members and staff members; incorporates a strong customer service ethic into all activities (a service-oriented mindset is critical); confidentiality and discretion are a must; good sense of humor and ability to laugh at oneself
  • Teamwork: Consummate team player; comfortable supporting and leading group efforts; willingness to embrace AAACF's strategic and tactical direction; active manager and mentor for all direct reports; contributes to a positive culture for all AAACF staff
  • Organization: Highly motivated, self-organized; thrives on handling multiple activities at once; able to prioritize issues on an ongoing basis; great attention to detail; able to handle most office tasks without assistance
  • Professional Maturity: Able to work independently to achieve objectives and solve problems; an entrepreneurial and creative mindset; a very strong work ethic, as well as integrity, sound judgement.
 
Benefits include:
  • hybrid working environment
  • health, dental and vision insurance
  • 403(b) plan with contribution matching
  • eight weeks of paid family or medical leave
  • life insurance
  • short and long-term disability insurance
  • flexible and childcare savings accounts
  • paid time off and much more
 
Compensation
The salary range for this position will be based on a candidate's relevant qualifications and experience.
 
 

Vice President for Philanthropy

Overview:

The Vice President of Philanthropy is a full-time exempt position that reports to the President & CEO. The Vice President leads a 3-person team that includes a Philanthropic Services Manager and Business Intelligence and Systems Coordinator.

As a member of the Leadership Team, the Vice President works closely with the President & CEO to market the Community Foundation's services to individuals and families, professional advisors, and private foundations.

 
Specific responsibilities include:
  • The implementation of a comprehensive development program and strategy to identify, cultivate and secure new donors;
  • Advancing a diversified planned giving program focused on professional advisor outreach;
  • Formulating and executing plans to increase community philanthropic partnerships and
  • Ensuring facilitation of all gifts from prospective donors, including non-cash, deferred and testamentary gifts.
  • Researches, identifies, cultivates, and solicits donor prospects
  • Plans and coordinates donor cultivation and recognition events
  • Seeks new opportunities to increase the Community Foundation's visibility with prospective donors
  • Develops and expands the Community Foundation's planned giving program
  • Monitors national trends related to philanthropy
  • Cultivates the professional advisor community to increase quantity and quality of donor referrals through presentations at professional advisor firms
  • 1:1 meetings with advisors
  • Identification of new advisors
  • Management of ongoing relationships with existing advisor groups
  • Delivery of educational programs for the advisor community
  • Donor Education & Services
  • Plans and coordinates events that educate donors about community issues and the role of AAACF in addressing those issues
  • Works closely with the grantmaking staff to identify opportunities to leverage additional donor support for grants made by AAACF
  • Strategy and Governance
  • Regularly participates in Board and Leadership Team meetings to stay abreast of key issues and contribute to the achievement of strategic goals
 
The Preferred Candidate Will Possess:
  • A bachelor's degree; graduate degree preferred.
  • Certifications in fundraising, financial planning, estate planning, or related areas are a plus.
  • A hands-on knowledge of modern development and communications tools (such as development software, CRM, databases, spreadsheets, and online research services) is strongly preferred..
 
Work Experience and Demonstrated Competencies:
  • Nonprofit fundraising experience is required
  • A proven track record of closing major gifts
  • Experience in new business development of high-net-worth individuals
  • Superior interpersonal skills
  • Exceptional verbal and written communication skills
  • Excellent public speaking abilities
  • Good command of modern office software and technologies
  • Familiarity with Washtenaw County issues, nonprofits, donors, and communities is preferred.
  • Mission:
    • Genuine and demonstrated passion for the community and the AAACF vision around diversity, equity and inclusion.
    • Demonstrated leadership presence to represent the Core Values of the Foundation in the public sphere
  • Communication: Ability to establish effective relationships with prospective donors, donors, professional advisors, board members and staff members; incorporates a strong customer service ethic into all activities (a service-oriented mindset is critical); confidentiality and discretion are a must; good sense of humor and ability to laugh at oneself
  • Teamwork: Consummate team player; comfortable supporting and leading group efforts; willingness to embrace AAACF's strategic and tactical direction; active manager and mentor for all direct reports; contributes to a positive culture for all AAACF staff
  • Organization: Highly motivated, self-organized; thrives on handling multiple activities at once; able to prioritize issues on an ongoing basis; great attention to detail; able to handle most office tasks without assistance
  • Professional Maturity: Able to work independently to achieve objectives and solve problems; an entrepreneurial and creative mindset; a very strong work ethic, as well as integrity, sound judgement.
 
The Role Includes:
  • Hybrid working environment
  • Health, dental and vision insurance
  • 403(b) plan with contribution matching
  • Eight weeks of paid family or medical leave
  • Short and long-term disability insurance
  • Flexible and childcare savings accounts
  • Paid time off and much more
  • A salary range of $110,000 - $120,000+. The offer will be based on a candidate's relevant qualifications and experience.
 
 

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